Terms and Conditions
In these Terms and Conditions
The word ’ EXHIBITOR ’ means the person, company, ﬁrm or other organization to whom space at the Exhibition has been allocated by the Organizers and, in relation to any term or condition, shall include employees, contractors, subcontractors, servants, agents, licensees or invitee of the Exhibitor. The word’ EXHIBITION’ means ’EXHIBITION of the SAFECON 2018. ’The word ’ORGANIZER’ means SAVOR INTERNATIONAL LIMITED.
Application for booth space must be made on the Contract Form provided by the Organizers. Applications will be dealt with in strict order of receipt save that in the event of a conﬂict regarding space or other imperative conditions (including without limit a need for the uses’ services), the Organizers shall have the right to allocate space to the Exhibitor, re-arrange the ﬂoor plan, and/or relocate any booth at any e before or during the period of the Exhibition. The Organizers shall reserve the right to refuse any application. The Booth Applica on Form must list all ﬁrms being represented by the Exhibitor. The Organizers undertake to give the fullest sympathetic consideration to the interests of the Exhibitor provided that any question arises which is not provided for within the terms of these Terms and Conditions. The Organizers’ decision must be accepted as ﬁnal.
Charges for Booth Space
The charge for booth space is calculated on the basis of a minimum of 6 Square meter. The price per square feet is shown on the Contract Form. Additional requirements may be obtained on request to the Organizers and will incur additional charges. It is essential that the Organizers be advised of these requirements as early as possible as and not later than 30 Days of Exhibition.
Payment for Booth Space
The exhibitors shall pay 50 % of the total cost of his conﬁrmed and booked space on booking & rest 50% before months of the exhibition. If the payment is not paid by this date the Organizers may re-allocate the booth space to another Company without any liability to the Exhibitor. Payments must be made by bank transfer in favor of “SAVOR International Limited”. All charges are excluding of any applicable VAT, for which the Exhibitor shall be additionally liable. The Organizers shall have the right to refuse to permit the Exhibitor to occupy or use the booth until all sums due to the Organizers from the Exhibitor have been paid.
Cancellation or reduction of space
Notice of cancellation of allocated booth space must be given to the Savor International Ltd. authority in writing at the oﬃce address. Cancellation charge will be as follows-
|Before 60 day of Exhibition||: 25% of the total charge for the booth|
|Before 45 day of Exhibition||: 50% of the total charge for the booth|
|Before 30 day of Exhibition||: 75% of the total charge for the booth|
The Exhibitor will be liable to pay the full charge for the booth space if notice of cancellation is received within 30 days before the Exhibition.
Alternation of booth space & Venue:
The Organizers shall be entitled to alter the layout if, in their opinion, this is in the general interest of the Exhibition.
The organizer reserves the right to postpone, reschedule the exhibition due to unavoidable situations of the country. In this circumstances organizer will notify the exhibitors in written at least 10 days prior of the event date. The above mentioned refund policy will be applicable in this scenario.
Bankruptcy and liquidation
In the event of the Exhibitor becoming bankrupt or (being a company) entering into liquidation other than for the purpose of reconstruction or amalgamation, or having a receiver, administrator, sequestrator or trustee appointed over any of its assets, or entering into any composition or compromise with its creditors, the Organizers shall be at liberty to terminate forthwith the contract with such an Exhibitor and to cancel the allotment of booth space to the Exhibitor, and all sums paid by the Exhibitor under the contract shall be forfeited.
Installation of Exhibit
The Exhibitor will be notified of the hours of installation of exhibits, removal of exhibits and the oﬃcial opening hours of the Exhibition in the Exhibitor’s Manual. All booths must be complete and ready for inspection one hour prior to the oﬃcial opening time. All Booths must be open for viewing and staﬀed during the oﬃcial opening hours. Removal of exhibits and dismantling of booths may not commence until the oﬃcial closing time of the Exhibition. The Exhibitor shall remove by the time stated in the Exhibitor’s Manual all exhibits, displays, booth ﬁttings, materials and other items brought into the Exhibition Hall by the Exhibitor.
Conduct of Exhibitors
Upon being required to do so by the Organizers, the Exhibitor shall cease to employ at the Exhibition any servant or agents of the Exhibitor who shall be guilty of any conduct, which in the opinion of the Organizers, is prejudicial to the proper management of the Exhibition.
No Exhibitor shall place signs or distribute promotional material in any area not designated for such purposes by the Organizers. Any such materials placed in non-designated areas shall be removed. No Exhibitor may conduct surveys or distribute print items, promotional samples or other materials in the exhibit hall unless it is within the parameters of his own booth space.
Booth Construction and Agreement:
The Exhibitor shall submit plans of his booth(s) to the Organizers no later than 30 Days for approval by the venue. No display, booth ﬁtting, or exhibit shall exceed the height speciﬁed in the Exhibitor’s Manual, without the prior consent of the Organizers. Perimeter walling should not exceed 50% of the total length of any side of the booth. Perimeter walling should not block the view to other booths.
The contractors appointed by the Organizers are the only persons authorized to carry out movement of, and ﬁxtures to, the shell scheme hired from the Organizers and to carry out any electrical installation & connections.
All structures and materials, including signs, shall conform to the requirements of the Organizers as laid down by the regulations of the venue and of the event.
No storage for packing cases or packing materials is provided within the Exhibition Hall. All such cases and materials must be removed from the premises before the Exhibition opens and not brought back before the oﬃcial closing time.
The Organizers and the venue reserve the right to examine and exclude any exhibit. No Exhibitor will be permitted to install display materials or exhibits which contravene safety or security regulations as laid down by the Organizers. Gangways must be kept clear and free for passage and must not be littered or obstructed.
Trade Union Labor
It is recommended that all Exhibitors, contractors and sub-contractors within the halls conduct their industrial relations in Accordance with good practice and observe codes of practice issued from time to time by the relevant authorities. Any person carrying out work contrary to the requirements of the venue and the local regulatory authorities, and of any other competent authority, will be required to stop immediately and may be directed to leave the Exhibition Hall.
Freight and Transport
Freight forwarding transportation and handling will be available through the oﬃcial agent. Exhibits must be addressed to the appropriate booth of the exhibiting company at the Exhibition Hall. Exhibits must not be delivered to the venue before the time and date speciﬁed in the Exhibitor’s Manual. Full details of the requirements for customs clearance and bonding formalities are available from the ofﬁcial agent.